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Executive - Administration

Job Location: Mumbai

Work Experience: 4 to 10 years

Reporting to: Sr. Executive - Administration

Job Profile:
  • Overseeing and coordinating the day-to-day administrative activities. To handle 05 to 10 Teams members that include allocation of jobs, daily updates routine check on job status, proper time management of jobs.
  • Preparing MIS /MMR (Monthly Management Report) reports Utility Bills, Suppliers Invoices etc.
  • Ensure implementation of SOP across all managed facilities.
  • Drafting & implementing Administration Policies, Procedures & Process.
  • Implement structured reporting mechanism , Identifying avenues for cost control and implement the same.
  • Drive safe working practices in alignment with Human Capital & Company policy.
  • Laisioning with govt. authorities such as BMC, MPCB, MSEB /Reliance & other govt. bodies.
  • Smooth operation & maintenance of all electro-mechanical equipment’s (DG Sets, UPS, AC, Fan etc.)
  • Work with management for development of annual budget for all admin related activities like Housekeeping management, vendor management, safety & security management, Infra setup & maintenance etc.
  • Responsible for employee services, facility management, general services, transport and security.
  • Reviewing Vendor SLA, AMC & Payments for further renegotiations.
  • General stationery management & also keep track in terms of cost control for the same.
  • Travel Management (Reservations/ Hotel Bookings/Currency).
  • Laisioning with Government Authorities (Mobile Operators, Electricity, Statutory bodies).
  • Managing all fixed, Movable / Immovable assets of the company.
  • Allotment of Mobile connection to all employee & also manage billing for the same Submission of Monthly.
  • Compliance report & make sure that everything complied at Head Office, Warehouse & Branches as per the policy.
  • Providing Maintenance / Modifications support for all the Branch offices.
  • Statutory compliance etc.

Skills Required:
  • Self Confidence, Positive Attitude & Approach.
  • Good Communication & Commanding Skills.
  • Good Knowledge of Excel, Pivot, V-lookup, H-lookup etc.
  • Team Work, Should be able to Adhere with Time deadlines.
  • Ready to Travel PAN India.

Qualification: Any Graduate
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